Everything You Need to Know about EDI Mapping

Electronic Data Interchange is basically a concept of business in which electronically communicating information is used. Before the introduction of the EDI, such communication was carried on paper. There are various technical standards for EDI in order to facilitate party transactions. If you are thinking that EDI is a very new concept then you are completely wrong as EDI is in existence from as long as the 70’s. It was inspired by developments in military logistics.

What is EDI mapping?

EDI mapping is a basic process that allows data transfer into a much simpler format which is easily used in new environments. With the help of EDI mapping, you can translate EDI messages into different ASCII formats like flat-file, XML and much more. In layman’s language, the mapping of EDI is basically a description of how to convert information between two unique, company specific data format and a standardized, industry-wide EDI format.

You should know that the conversion programs can be generated from the description. First of all, the outbound processing converts the in-house file format to EDI format so that you can send it to other partners. Then the inbound processing converts the formatted file in EDI format into in-house file format.

There are basically three steps: One, you will have to prepare the documents, then transfer the documents into EDI format and finally transmit the EDI documents to your partner.

Steps involved in mapping factory

  • Collection of all existing maps
  • Consult the ERP subject matter expert in order to define and capture ERP definition files for EDI mapping service.
  • Construct new map matrices which will define EDI requirements and then match them with the new layout of EDI.
  • Go through unit test for all maps
  • Connecting trading partner workflow to map flows
  • Go through the basic setup of maps
  • Get in touch with all the trading partners in order to through the final process
  • Finally, follow up support of all maps and EDI data flows.

What are the advantages of mapping EDI?

One of the main processes involved in the EDI mapping is the creation of a file which is then used to convert one form of data into another form. This map can be generated with the help of special applications which are specially designed to get the process done. With the help of EDI mapping, any business can capitalize on all the investments that have been put in constructing the EDI infrastructure. Along with this, the EDI mapping also makes sure that the EDI data is automatically sent to different systems like an accounting solution or ERP. In addition to this, the EDI mapping can also be used to build XML like formats which can be used by business partners, while keeping the investment on the infrastructure.

The first and the most original form of EDI mapping involved the use of tailored in-house software that built a link between EDI and in-house ERP or accounting system. But this highly expensive and complicated process became the major reason for the development of EDI mapping software which proved to be economical and easy.

How to choose the best EDI mapping service?

If you are looking forward to go for the best EDI mapping service then all you have to do is to just search for EDI mapping service on a search engine and you will get a long list of websites offering this service. You should never forget to check the reviews and rating of these websites in order to choose the best. And before making your final decision, you should make a pool of some of the best EDI mapping service providers and then pick the best one out of them based on your need and requirement.