What is EDI mapping?
EDI mapping is a basic process that allows data transfer into a much simpler format which is easily used in new environments. With the help of EDI mapping, you can translate EDI messages into different ASCII formats like flat-file, XML and much more. In layman’s language, the EDI mapping process is basically a description of how to convert information between two unique, company specific data format and a standardized, industry-wide EDI format.
First of all, the outbound processing converts the in-house file format to EDI format so that you can send it to other partners. Then the inbound processing converts the formatted file in EDI format into in-house file format.
There are basically three steps: One, you will have to prepare the documents, then transfer the documents into EDI format and finally transmit the EDI documents to your partner.
Steps involved in mapping factory
- Collection of all existing maps
- Consult the ERP subject matter expert in order to define and capture ERP definition files for EDI mapping service.
- Construct new map matrices which will define EDI requirements and then match them with the new layout of EDI.
- Go through unit test for all maps
- Connecting trading partner workflow to map flows
- Go through the basic setup of maps
- Get in touch with all the trading partners to communicate testing plans
- Test, place in production
- Finally, follow up support of all maps and EDI data flows.
What are the advantages of mapping EDI?
Integration and automation are critical to eliminating manual processes. When you eliminate manual processes, errors and exceptions go away. One of the main processes involved in the EDI mapping is the creation of a file which is then used to convert one form of data into another form. This map can be generated with the help of special applications which are specially designed to get the process done. With the help of EDI mapping, any business can capitalize on all the investments that have been put in constructing the EDI infrastructure. Along with this, the mapping also makes sure that the EDI data is automatically sent to different systems like an accounting solution or ERP. In addition to this, the EDI mapping can also be used to build XML like formats which can be used by business partners, while keeping the investment on the infrastructure.
The first and the most original form of mapping involved the use of tailored in-house software that built a link between EDI and in-house ERP or accounting system. But this highly expensive and complicated process became the major reason for the development of EDI mapping software which proved to be economical and easy.
How to choose the best EDI mapping service?
If you want the best EDI mapping service then all you have to do is to just search for EDI mapping service on a search engine and you will get a long list of websites offering this service. You should never forget to check the reviews and rating of these websites in order to choose the best. And before making your final decision, you should make a pool of some of the best EDI mapping service providers and then pick the best one out of them based on your need and requirement.